Warehouse Coordinator

Kent, WA
Full Time
023700 - Whse Kent WA
Entry Level

Company Overview

Come join a winning Team! Since 1970 Plastic Express has met the bulk trucking, bulk terminal, packaging, and warehousing needs of the plastics industry. Our strategic locations, modern systems, and dedicated employees allow us to provide custom tailored logistical solutions to fulfill the most challenging needs of our customers. Plastic Express operates from 15 warehouse locations and 37 rail terminals across the US. At many of the Plastic Express sites, we also handle some Non-plastic commodities, which include; paper rolls, steel, building materials and other dry bulk materials. Plastic Express owns and operates roughly 130 trucks, with approximately 200 trailers performing full bulk truck distribution business. Plastic Express is headquartered in City of Industry, CA and has over 300 employees nationwide. Our goal has always been to exceed our customer's expectations, and our can do-attitude is what differentiates us from the competition.

Plastic Express employees have always been our key to success and total customer satisfaction. We are always looking for dependable & talented business professionals that will help us to grow and to continue our Can-Do tradition.

Job Summary

With reporting responsibilities to the Warehouse Manager, this position is directly responsible for the day to day dock activities, document preparations and filing.  May be required to understand customer pricing and when asked must accurately update transactions in the computer database.  This position will have daily interaction with the Plastic Express warehouse employees, company and non-company drivers, dispatchers and associates, shipping companies, company vendors and support staff.  The Warehouse Coordinator will work closely with and provide prompt feedback to: Sales and Marketing, Accounting, Human Resources and Company Management.  During the course of business the Warehouse Coordinator is not to share any confidential information with anyone other than their direct Manager or Executive of Plastic Express.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Warehousing:

  • Maintaining warehouse shipping, receiving, and delivery files.
  • Maintain and replenish essential office supplies.
  • Maintain UPS system and prepare end of day reports.
  • Answer phones, forward calls and take messages.
  • Research information when needed.
  • Maintain inventory by checking for any discrepancies.
  • Enter location changes provided by warehouse attendants.
  • Coordinate sample requests and repacks.
  • Preform cycle counts on customer’s inventory.
  • Assist in customer yearly inventories.
  • Monitor “Open Order” & “No Location” screens to make sure all orders are being updated.
  • Maintain supply inventory report of essential dunnage materials and/or packaging supplies.
  • Assist the Department Managers with special assignments

Receiving:

  • Maintain and monitor delivery appointment log on Plastic Express data base.
  • Notify customer of late truck arrivals and inform/ get approval for OT charges.
  • Maintain an accurate driver’s sign in log and make sure drivers are signing in and out with arrival and departure times.
  • Match and check receivers with documents brought in by company drivers and delivering carriers.
  • Input material counts into system and issue a receiving document and labels to receiving attendant.
  • Notify CSR & Management immediately concerning shortages or damaged material. Provide photos of damaged material to customer if necessary.
  • Check freight after labeling to ensure product is labeled correctly.
  • Track daily all receiving activities on the open order report are completed and updated properly.
  • Work with other company team members to arrange receiving appointments and pick-up schedules with carriers and port terminal operations.
  • Notify Warehouse Management of any discrepancies.   

Shipping:

  • Monitor and maintain the Open Order Report in the Warehouse database. 
  • Review customer orders against shipping requests and insure 100% accuracy of our work instructions that are being issued for order execution.
  • Contact CSR with any questions on orders.
  • Prepare bill of lading; pick slip, packing slip and address labels if required.
  • Match customers provided documents to Pick Slip and BOL.
  • Issues pick slip, packing slip, and required labels to warehouse staff.
  • Receive pick slip back from warehouse, check for discrepancies and attach to bill of lading and stage in carriers holding file.
  • Documents any extra services on picking slip that are forwarded to the CSR for customer billing.
  • Issue bill of lading to carrier for signature.
  • Scan sign BOL to customer or CSR.
  • Provide photos if necessary to customers on freight loaded on to containers/trailers.
  • Arrange shipments of material.
  • Assist Warehouse Manager and Operations Manager with special assignments
  • Notify Warehouse Management of any discrepancies. 

Qualifications and Skills

  • Minimum education required is a high school diploma or equivalent.
  • Must have the ability to think independently and ensure others, including non-company employees are following safety and performance standards. 
  • Must be computer proficient in a Windows environment. 
  • Interpersonal, communications and organizational skills are necessary.
  • Strong proofreading abilities are required. 
  • Must be multi-task oriented with the ability to handle many activities simultaneously. 
  • Must be able to work extended hours and weekends when needed. 
  • Must work well in a team environment and provide leadership and support to the fellow staff, customers, vendors and any other individuals or representatives doing business with Plastic Express at all times. 
  • Must be customer focused and communicate respectfully to customers, vendors, visitors and friends of the company at all times.
  • SAP experience preferred
  • WMS/TMS experience preferred

Benefits and Perks

  • Family health benefit packages
  • Vacation pay after a year
  • Holiday pay
  • Company matching 401k retirement program, after a year

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